Help!! Job is very unorganized! Any ideas?!? -

Ok, so I am Office Manager at an Automotive Body Repair Shop. When I accepted this job in July, I thought it would be a wonderful learning experience. It has been so far, but this place is VERY unorganized. There are papers EVERYWHERE. We have parts to cars in the office ( little ones, like body clips and such) that are just everywhere. Little post-its everywhere with notes on them. A person s file could be in one of 3 places, so when a customer comes in it s like a chicken with its head cut off trying to find their file. I try to keep my area organized, but when I go in the main part of the office, it s just a mess. Any ideas? I would like some details as far as if I label anything, what can I label it? and so forth.. Thank you so much.

separate the filing to prospective files where an work estimate was written and then file by last names and first name initials. To make is easier still (like in doctors offices or dentist offices) maybe using color codes on the top showing edge of the manila files, you can use different colors to easily recognize (sub file) types of vehicles, then the cars in the shop the vehicles you have keys for, again by name and then type of vehicle will all be in a separate file cabinet, then cars done where the work was completed, you were paid and the keys released you can file by release dates. each file cabinet should be for one alone and separate file cabinets for the two others, but certainly not combined. You can also use a certain mark or something to signify what insurance carrier insured each vehicle and have it on the outside of the file as well.